Users

Use

Information stored in user records is used for the following purposes:

• Login: user records store user login and passwords required to log into BUGtrack.

• Authorizations: a user record defines whether a user has the system administration right; when linked to a role, it helps defining which bug processing rights a user has within a specific project.

• Identification in bug processing: all bug actions (creation, editing, moving etc.) are logged with reference to a user who performs them.

Note: for first-time login, users need to use the unique license setup URL to store encrypted license information in cookies.

Path

Admin tab – Management area – Users link

Procedure

The Users page displays users grouped by user groups. The list of users who are not assigned to groups appears at the top of the page.

User data is entered and changed in the user record form. Its fields have the following functions:

• Login – a unique user ID used to identify a user during login.

• Password – the password entered by users to log into BUGtrack.

• Name – user name used for user identification in Project definitions and records management. User name appears in all drop-down lists and bug history.

• E-mail – user’s e-mail address used for sending notifications and e-mails.

• Group – the group to which a user belongs.

• E-mail – the e-mail to which notifications should be sent. Select Yes if you want to enable sending of e-mail notifications; otherwise select No.
  You can also select to receive e-mail notifications confirming your own actions. To this end, select the including own activity check box.

• List format – switches List format between Brief (just records’ subject lines) and Complete (short record details).

• Detail format – activates/deactivates Rich Text formatting for the records’ Details text entry field.

• Stats layout – defines Stats Tab layout (up to eight records’ lists).

• Sort My Stuff by – establishes the priority of the list sorting attributes under the My Stuff Tab.

• Locale – defines the locale (date and time fields presentation formats) that a user would like to use.

• Language – defines the preferable interface language for a user.

• Time Zone – defines the time zone (against Greenwich Time) where a user is located.

• Admin – defines whether a user has the BUGtrack system administration privileges.

• Active – setting the value to ‘No’ suspends (not deletes!) a user, so that he or she will not be able to use BUGtrack until the indicator is set back to ‘Yes’.

• BUGtrack skill level – by choosing Expert, a user can save some screen space by hiding the small help/tips displayed for each field in the Beginner mode.

To create a user record in general:

• Click the Add User link below the list of ungrouped users.

• Enter the user data in the user record form (the default value of the Group field is ‘None’).

• Press the Submit button to save the record or the Reset button to clear the form.

To create a user record in a group:

• Click the Add User link below the list of users in the selected group.

• Enter the user data in the user record form (the Group field will be pre-filled with the selected group).

• Press the Submit button to save the record or the Reset button to clear the form.

To view the details or change a user record:

• Click the Edit icon at the right of the respective user name in the list.

• Make all the necessary changes in the user record form.

• Press the Submit button to save the record or the Reset button to undo all your current changes.

To delete a user record:

• Click the Delete icon to the right of the respective user name in the list.

• Confirm deletion by pressing the Submit button on the next page.

Note: in this case all bugs assigned to the deleted user will be automatically reassigned to the account owner, the only user whose record cannot be deleted.

To view/edit user’s roles:

• Click the Projects icon to the right of the respective user name in the list.

• On the next page, use picklists to select the roles that this user performs in all active projects; to exclude a user from a project, select ‘None’ in the respective picklist.

• Press the Submit button to save the assignment or the Reset button to undo all your current changes.

To view a user’s login history:

• Click the Login History icon to the right of a user name in the list.

• The system will show the last twenty user logins; the complete user’s login history can be downloaded in the form of a CSV file by clicking the Download full Login History (CSV)  link.

Next: Roles